Administrative Coordinator, LEAH Project

Brief Overview:

We are seeking an Administrative Coordinator to join our team and support the LEAH Project and provide a range of administrative support and services. This is a great opportunity that requires a keen attention to detail and the ability to work as part of a team and independently.聽Candidates must be based or willing to move to Massachusetts.

Position Description:

电车痴汉, Inc. (HRiA) is a non-profit organization working to improve and reimagine public health. We connect, consult, and collaborate to solve complex challenges of access and equity in our health and social systems. Together with our partners, clients, and collaborators, we create actionable solutions so that all people can thrive.

In 1957, The Medical Foundation (TMF) was created to primarily fund biomedical research in Massachusetts. Since then, we鈥檝e been on a journey of evolution. We changed our name to 电车痴汉 (HRiA) to reflect our impact in the field of public health. Today, HRiA works with individuals, organizations, and communities to drive a policy and systems change approach to advance health and racial equity.

HRiA seeks sustainable solutions for complex problems using an anti-racist approach. We aim to be adaptable and flexible in meeting clients and partners where they are, offering our decades of knowledge and resources to collectively realize our dream of equitable, sustainable health for all. The foundation of this work is centered on our values:

  • Health and racial equity by identifying and addressing the root causes of health inequities, intentionally working to shift narratives and power imbalances and disrupt all systems of oppression.
  • Leading with heart by demonstrating our passionate commitment to our work, continuously challenging ourselves with humility and vulnerability while pursuing and holding ourselves accountable to our mission.
  • Collaboration by intentionally and respectfully leading, partnering, and following to strengthen relationships, uplift different voices and build trust.
  • Innovation by driving toward new strategies, questioning norms, and continuously learning and evolving to support the needs of our clients and communities.

HRiA Our diverse staff of over 270 people hail from 30+ states, with a homebase in Boston鈥檚 Chinatown neighborhood.

As part of our capacity building work and our deep expertise in youth development,聽HRiA manages and implements the Leaders through Education, Action, and Hope (LEAH) Project. The LEAH Project is a science, technology, engineering and math (STEM), college access, and career readiness program for Boston area youth typically underrepresented in STEM fields. LEAH鈥檚 mission is to promote the power of youth, especially Black, Indigenous, People of Color (BIPOC) youth, to diversify the STEM fields. Through paid STEM internships, dynamic college and career readiness programming, and meaningful youth leadership opportunities, LEAH cultivates the confidence of youth and equips them with the skills and connections they need to thrive. Participating youth have access to a variety of STEM internship opportunities including LEAH’s signature STEM teaching internships, LEAH Knox Data Science and Biomedical Research internships, LEAH Daly Life Sciences internships, and general STEM internships. For more information about our organization and the LEAH program, visit and


HRiA is seeking an Administrative Coordinator to join our team and support the LEAH Project and provide a range of administrative support and services. This is a great opportunity that requires a keen attention to detail and the ability to work as part of a team and independently.

This is a full-time, exempt position with a salary range of upper $40K鈥檚 to low $50K鈥檚. annually plus benefits. The is a hybrid role with 2-3 days working in HRiA鈥檚 office in Boston, MA and 2-3 days working remotely. Limited travel (at HRiA’s expense) may be required for training, retreats, or meetings.

Position Summary

The Administrative Coordinator will primarily support The LEAH Project staff, a team of youth workers who serve approximately 100 high school and college aged youth each year. They will also support all of LEAH鈥檚 program tracks by managing a range of administrative tasks. The Administrative Coordinator will manage LEAH鈥檚 systems for tracking youth data and corresponding databases, oversee and maintain shared resources and processes used by all program tracks and staff, and support LEAH fundraising and development efforts by managing and tracking grant proposals and reports. 聽The Administrative Coordinator will be supervised by the LEAH Project Director.

Duties and Responsibilities:

  • Maintain detailed databases of youth and program alumni, including but not limited to, timesheet data, stipend amounts, and application data.
  • Correspond with youth and families about program logistics, inquiries and applications, and outstanding documentation needed, etc.
  • Support team communication with external partners, youth, volunteers, funders, and applicants, including maintaining Constant Contact database and coordinating mailings.
  • Maintain monthly programming, event and workshop calendars.
  • Maintain the grant management platform, draft grant and report proposal templates, and capture key grant deadlines.
  • Gather and prepare proposal documentation (forms, resumes, etc.).
  • Assist with preparing and presenting program and funder reports and results.
  • Assist with daily administrative tasks including check requests, expense reporting, processing reimbursements, managing team meetings, booking conference rooms, and placing program snack and meal orders.
  • Manage and monitor LEAH鈥檚 shared email inbox and notify team members of messages pertaining to their project work.
  • Prepare materials for workshops, events, and special presentations.
  • Support senior staff in fundraising and grant writing, as needed.
  • Support LEAH鈥檚 social media communications efforts, as needed.
  • Facilitate and note take for team meetings, department meetings and other opportunities, as needed.
  • Suggest ideas/improvements through participation in teams and committees.

Candidate Qualifications:

  • Bachelor鈥檚 degree in applicable field of study, or in absence of a degree, at least two years鈥 experience in an office environment.
  • Demonstrated ability to prioritize and coordinate multiple projects simultaneously.
  • Demonstrate excellent organizational, initiative-taking, and communication skills.
  • Excellent attention to detail, especially with writing and editing.
  • Strong communication and interpersonal skills.
  • Strong critical thinking and problem-solving and time management skills.
  • Ability to be creative and engaging.
  • Microsoft Office proficiency.
  • Ability to be adaptable to different work styles and flexible in your role.
  • A sense of humor.
  • Expertise in youth development and cultural competence is a plus.

Typical hours are 10am-6pm, but this is flexible. Additional evening and weekend hours are sometimes required to fulfill the duties of this position.

This description is intended to indicate the kinds of work duties that will be required in this position.聽 It is not intended to limit, or in any way modify, the rights of any supervisor to assign, direct, and contract work of staff under his/her supervision.聽 The use of a particular illustration describing duties shall not be held to exclude other duties, not mentioned, that are of a similar level or difficulty.

How to Apply:

HRiA is actively seeking to build a diverse and experienced staff. HRiA encourages multiple perspectives and experiences, supports a multicultural environment, and strives to hire and retain a diverse work force that reflects the populations we work with and the communities where we work. Diversity is a core value of HRiA resulting in culturally competent services, materials, resources, and programs. Our hiring and business practices appreciate the strengths offered through different backgrounds.

HRiA offers an attractive benefits package, including medical, dental and life insurance, retirement plan, tax-deferred annuity, short-term disability insurance, and generous vacation starting at four weeks annually, with an additional week of office closure at the end of December.

To apply, submit your resume, cover letter, and salary requirements online at .

Applications will be considered until the position is filled. Applications without cover letters will not be considered.

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